About MRBS

Procedure Room Bookings - MRBS 1.2.4
Database: MySQL 11.4.8-MariaDB
System: Linux pvhost01.it.mcgill.ca 5.14.0-570.52.1.el9_6.x86_64 #1 SMP PREEMPT_DYNAMIC Wed Oct 15 06:39:08 EDT 2025 x86_64
PHP: 8.3.25

Help

Please contact Your Administrator for any questions that aren't answered here.

Authentication

How do I login?
Why can't I delete/alter a meeting?
 Making/Altering Meetings How do I schedule rooms at different sites
My meeting failed to be created because of "too many entries"!
What happens if multiple people schedule the same meeting?
 Miscellaneous What is the difference between "Internal" and "External"
 About The Meeting Room Booking System How much did the system cost?
How does the system work and who wrote it?

How do I login?

The system can be configured to use one of several methods of authentication, including LDAP, Netware, and SMB. See your system administrator if you are having trouble logging in. Some functions are restricted to certain users, and other users will get the message You do not have access rights to modify this item. See your system administrator if this is not working correctly for you. If the system is configured to use LDAP authentication, this means that you login with the same username and password as you use for getting email i.e. "Mark Belanger" "MyPassword". Top

Why can't I delete/alter a meeting?

In order to delete or alter a meeting, you must be logged in as the same person that made the meeting. Contact one of the meeting room administrators or the person who initially made the meeting to have it deleted or changed. Top

How do I schedule rooms at different sites?

You don't. Presently the system cannot book 2 different rooms simultaneously. You must schedule each one separately. Make sure that the time you want is available at both sites before making a booking. Top

My meeting failed to be created because of "too many entries"!

Any meeting cannot create more than 365 entries. There needs to be some limit on the number of meetings created. This number can be increased if necessary. Top

What happens if multiple people schedule the same meeting?

The short answer is: The first person to click on the Submit button wins.
Behind the scenes, the system is using a proper multi-user, multi-threaded relational database than can handle many thousands of simultaneous users. Top

What is the difference between "Internal" and "External"

By default, MRBS defines two meeting types. "Internal" means that the meeting will only be attended by employees. An "External" meeting might also be attended by customers, vendors, investors, etc. Your site can define up to a total of 10 meeting types, according to your needs. Meetings are highlighted in the main calendar view with a color corresponding to their type, and a color key of all defined types is shown at the bottom of the main calendar view. Top

How much did the system cost?

Nothing. See the next section for more information. Top

How does the system work and who wrote it?

The Meeting Room Booking System is open source software that is distributed under the Gnu Public License(GPL). This means that software is free to use, distribute, and modify.

The system is written mostly in PHP, which is an open source programming language that can be embedded in web pages similar in concept to Microsoft active server pages. PHP is especially good at accessing databases.

The database used for the system is either MySQL or PostgreSQL. MySQL is a very fast, multi-threaded, multi-user and robust SQL (Structured Query Language) database server that is also GPL. PostgreSQL is a full-featured multi-user open source Object Relational SQL database server.

The system will run on multiple platforms, including the PC architecture using the Linux operating system. Linux, is a free, open source, unix-like operating system.

The web server being used is yet another piece of free, open source software. The Apache web server is the world's most popular web server.

The bottom line is:
Every piece of this system, from the operating system to the application, is completely free - source code and all.

Top

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